Fall Conference Committee

The Fall Conference Committee will plan, produce and administer the annual conference designed to meet the needs and expectations of the membership. Contact the conference committee by email at [email protected].

2025 Committee Roster

Fall Conference Committee

The TASFAA Fall Conference Committee will plan, produce, and administer the annual conference designed to meet the needs and expectations of TASFAA members.  Contact the conference committee by email at [email protected].

 

Chairperson(s)

Rebecca Patterson, Texas Woman's University
Lindsay Partridge, UT Southwestern Medical Center

Committee Members

TBA


Committee Information

Purpose 
The Fall Conference Committee will plan, produce and administer the annual conference designed to meet the needs and expectations of the membership.

Responsibilities
  • Prepare a budget for the annual conference which includes: 1) expenditures; 2) recommended on-time and late registration fees; 3) expected revenues from registration fees; and 4) vendor participation. The conference budget and fees must be approved by a quorum of the Board.
  • Solicit proposals to develop general and interest sessions and secure speakers that appeal to the various sectors and experience levels of the membership.
  • Review evaluations from the prior year conference to assess interest and need for appropriate adjustments for current conference plans.
  • Coordinate conference activities with the sponsorship, training, and local arrangements committees as well as working closely with the site personnel to coordinate events.
  • Secure volunteers to help perform the duties of the committees.
  • Maintain all related correspondence and materials.
  • Prepare a conference evaluation for use by the next conference chair.
  • Provide articles and promotional material for conference electronic announcements.
  • Report on activities and progress of conference preparations to the Board.
  • Work closely with the site personnel to coordinate meeting rooms, meals, functions, etc.
  • Plan conference agenda to provide a fun atmosphere of learning for the membership.
  • Forward items of importance for posting to the Communication and Social Media Committee.
Monthly Calendar Activities
  • October – Fall Conference
  • January – Present budget to Board for adoption. Identify committee membership and notify potential members.
  • February – Prepare proposal for Board of potential expenses and proposed conference fee. Select theme, list of major speakers, interest sessions topics/descriptions and tentative presenters. Identify possible extracurricular activities. Identify possible menus. Produce a list of special gift options. Present to Board costs and recommend the conference fee. Contact speakers, moderators, and presenters.
  • March – Contact Web Services Committee to develop and update the conference mini-site. Communicate with speakers, moderators, presenters. Provide a copy of session description and obtain audio/visual needs.
  • April – Submit information and script to Web Service for online mini-site. Confirm sponsorships for extracurricular activities, breaks, meals, speakers, etc. Update session descriptions with presenter input.
  • May – Contact Web Services requesting online registration information and development. Finalize social events.
  • June – Produce registration email materials.
  • September – Print and deliver the program to local arrangements committee